Employees can now apply for WellFit reimbursement for approved fitness facilities, classes and weight loss programs via the intranet by using the online self-service tool My HR in PeopleSoft. Using My HR sends your reimbursement electronically to the WellFit Reimbursement system for approval. Corporate Health and Safety can then use My HR to approve your reimbursement and electronically send it to Payroll for payment on the paycheck following request for reimbursement and approval through the WellFit Reimbursement system.

Effective Jan. 7, 2005, you no longer fill out a hardcopy form to apply for WellFit Incentive Program reimbursement. You will use the new online system. Any requests for reimbursements received by Wellness Processing by Jan. 5, 2005 will be processed using the previous method and will be applied to your last paycheck in January.

New WellFit Reimbursement Procedures:

1. If you are a regular full-time or part-time employee (20 + hours per week), you are eligible for the WellFit Reimbursement to an approved fitness facility, class or weight loss program. For a list of approved facilities and accredited weight loss programs, go to the "Fitness Incentive" link on the left.
2. You must use a company computer and the online tool My HR to apply for reimbursement for your WellFit costs.
3. From a company computer, go to the intranet home page and logon to My HR (in the upper right corner). Follow the steps outlined on the screen, and follow the instructions within the job aid if you need assistance. See attached FAQ for logon instructions.
4. After you have submitted your reimbursement and it is approved, it will be forwarded to Payroll, to be included as earnings on the next scheduled paycheck.
5. After approval, you will receive an e-mail confirming on which paycheck the earnings will appear.

Effective immediately, no forms are necessary, and no forms should be sent to Wellness Processing - Corporate Health and Safety.

If you have problems logging on to My HR, please contact the Help Desk at (502) 627-2262. If you do not have intranet access and cannot use the online reimbursement tool, please contact the Corporate Health and Safety Department at (502) 627-3150.


Frequently Asked Questions

Do I have access to My HR?
My HR is available to all employees with intranet access. Existing PeopleSoft users may access My HR by using their current login information.

How do I log in?

• Go to the intranet home page. My HR is located on the right side of the page.
Click "log in" on the My HR box (along the right side of the network home page or in PeopleLink, along the left side of the page).
• Type your employee number (ex.: EXXXXXX).
• Type "LGE" and the last four digits of your Social Security Number for the password (ex.: LGE1234).
• You will be asked to create a new password once you sign in.

If I forgot to set up a password hint, how do I get my password?
Contact the Service Desk or at (502) 627-2262.

How do I change my Password? From the My HR home page:

• Click on the link 'Change Password' or 'Setup Forgotten Password Help'.
• Click on 'Change Your Password' and follow instructions.

Where can I see WellFit reimbursement?
After you log into My HR, the WellFit Reimbursement application is under BENEFITS.

What if I don't have intranet access and I need to apply for WellFit reimbursement?
You can use someone's workstation at your facility with access to the intranet or contact Corporate Health and Safety at (502) 627-3150 for assistance.

How often will the reimbursement be paid?
Reimbursements will be included as earnings on the paycheck following request for reimbursement and approval through the WellFit Reimbursement system. After approval, an e-mail is generated and sent to confirm the paycheck on which earnings will be applied.

Is the reimbursement considered taxable income?
Yes. According to IRS regulations, reimbursements are considered taxable income.